Senior Assistant Secretary

Job Summary

Department: Human Resources Managment Unit

Salary: $58896- $65232

Grade: R17 - R13

Allowances: ALLOWANCE A Travel Allowance of EC$9,600.00 per annum is payable provided that the Officer possesses and maintains a vehicle in a road worthy condition and uses it for official travelling – GO 519.

Deadline Date: Friday January 31, 2020

Days Left: 4

About the Job


The Government of Montserrat is inviting applications from suitably qualified persons for the post of (Senior) Assistant Secretary in the Human Resources Management Unit, Office of the Deputy Governor within the Government of Montserrat.

 

JOB PURPOSE

 

To provide the Chief Human Resources Officer with an efficient office management support system, particularly in the areas of human resources management, policy and financing (accounting and budget management) to enable the effective delivery of the Departments strategic objectives.

 

MAIN RESPONSIBILITIES, include:

·       Monitoring the Organizational Development for assigned Ministries/Departments to include working with managers to identify resourcing requirements and to ensure that the headcount is effectively managed and costs controlled;

·       Assisting with HR Policy and Systems Support; assist in the development of HR policies and updating policy manuals as needed, provide guidance to employees of HR policies, procedures and practices.

·       Coordinating the Resourcing function of your assigned Ministries/Departments; manage the recruitment process, including TC’s and Advisors, incorporating best practice attraction, assessment and selection techniques, manage the appointment process for selected candidates;

·       Overseeing employee relations of your assigned Ministries /Departments, including supervising the administration of service rules and regulations concerning conditions of service, effective employee communications and the handling of leave matters, grievance, disciplinary and performance issues;

·       Assisting with Employee Engagement, Change Management and Communications; supporting Departments in strengthening employee engagement and ensure communication tools are embedded in the organization, encourage the implementation process for all new policies and initiative through assisting managers to understand and employ effective change management techniques and incorporating these into the formal structures and systems of Ministries and Departments;

·       Monitoring performance and Evaluation; supervise and participate in HR absence and Leave Audits, analyse data and prepare reports on the same, Undertake and promote objective-based performance assessment of team;

·       Researching and compiling information to assist with the preparation of policy papers, strategic and management  documents;

·       Overseeing the accounting processes, monitoring and controlling expenditure to ensure value for money is obtained and reports on the performance of the Ministry against revenue collection, expenditure and outputs;

·       Coordinating and assisting in the preparation of the Ministry’s budget, monitoring of the budget, financial reporting and responding to audit queries;

·       Assisting with orientation of staff to the Public Service and to arrange on-the-job training interventions, as required;

·       Representing the Unit on Boards/Committees, along with performing a lead role on related strategic initiatives.

 

PERSON SPECIFICATION/KEY SKILLS REQUIREMENTS (Qualifications, Experience and Interpersonal):

The Applicant should possess:

·       a Bachelor’s degree from a recognized tertiary institution (with emphasis in Human Resources or Public Administration, Management or Business Administration or Management Studies) OR;

 

·       held a position at the Assistant Secretary (R22-16) or an equivalent level, for at least three (3) years with managerial experience OR at least three (3) years’ experience in HR or an HR related environment with demonstrated knowledge and experience of HR best practices;

 

·       proven experience in formulating policies and directing diverse programmes to achieve results;

 

·       good working knowledge of the Financial Regulations, General Orders and other regulatory Manuals governing Public Service operations;

 

·       excellent communication (oral & written) skills and presentation skills;

 

·       team leadership experience;

 

·       the ability to work across functionally with all levels of staff and management;

 

·       strong interpersonal and influencing skills;

 

·       have proven experience in overseeing human, financial, information and programme resources;

·       have demonstrable knowledge of Microsoft Office (Word, Excel, Outlook) applications.

 

 

SALARY

 

Salary is in the scale R17 –R13, that is EC$58,896 to $65,232 per annum (taxable).

 

ALLOWANCE

A Travel Allowance of EC$9,600.00 per annum is payable provided that the Officer possesses and maintains a vehicle in a road worthy condition and uses it for official travelling – GO 519.

 

HOW TO APPLY

Application forms can be obtained from the Government of Montserrat’s website at www.jobs.gov.ms. (Click on ‘Forms’). Application forms can also be obtained from the Human Resources Management Unit, Brades, Montserrat by e-mail to hrmu@gov.ms or by telephone at 1 (664) 491-2365/2444 or by fax at 1 (664) 491-6234.

Applicants must provide all of the following information:

 

ü  A completed Application Form with a covering letter

ü  A comprehensive curriculum vitae with full particulars of experience, and copies of relevant academic qualifications. 

ü  Original certificates of qualifications or official notarized copies

ü  A clear statement detailing why in the applicant’s view he/she considers him/herself well qualified for the position

ü  Two letters of reference with full contact details of the referees

         

Completed application forms must be returned to the Human Resources Management Unit either by email, or by fax or by ordinary mail. These should be addressed to the Chief Human Resources Officer, Human Resources Management Unit, Government Headquarters, Brades, Montserrat.

 

SELECTION PROCESS

Shortlisted applicants will be invited to participate in a selection process that involves attending one or more interviews and/or assessment centres.  These interviews are designed to assess the skills, competencies and attitudes of the applicant and may be conducted via SKYPE or in person.  The Interviews and/or Assessment Centres allow the Selection Panel to draw on more evidence about the applicants than can be derived from the written application.

 

The deadline for the receipt of applications is 4:00 p.m. Friday, January 31, 2020

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